TIVERTON & TILSTONE FEARNALL PARISH COUNCIL

PARISH PLAN STEERING COMMITTEE MEETING # 1

Held in the village hall Tiverton on November 25 2003 @ 8pm.

 

 

Present: Cllrs. Liz Scott, Roger Cheshire, Derek Marshall, and Tammy King, Ian Lambert, Steve Armitage.

  1. Introductions.  Those present were introduced and contact details including    e-mail addresses provided.
  2. Election of officers. Liz Scott was nominated by Derek Marshall as Chairman and seconded by Roger Cheshire. Cllr Scott accepted and was appointed. Derek Marshall was nominated as Secretary by Liz Scott and seconded by Roger Cheshire. Cllr Marshall accepted and was appointed. Ian Lambert was nominated by Derek Marshall as Treasurer and seconded by Roger Cheshire. Mr Lambert  accepted and was appointed.
  3. Adoption of Constitution. LS explained the Constitution as distributed to those present. The Constitution was agreed and accepted by the Committee.
  4. Costs/expenses and time sheets. LS distributed the proposed costings and explained how they were made up. IL asked if any changes can be made between different headings. RC explained that each heading could be reviewed and reallocated provided that the overall costs remain the same, but that every endeavour should be made to keep to the original target costings. LS asked all members to keep a record of time spent and expenses incurred on the project and to submit the timesheets provided on a monthly basis to the treasurer within 2 weeks of each month end.
  5. Time Plan. LS reviewed the Time Plan. SA will record progress on the master chart/plan, and submit to IL at every meeting.
  6. Communications between members. It was agreed that this would be by e-mail. E-mail addresses were exchanged.
  7. Installation of Computer, and setting up website, and appointment of co-ordinator. SA reported that a refurbished computer has been delivered but not yet installed. A telephone line has been installed by BT in the Village Hall in the store area next to the kitchen. The line rental is for one year. Regarding the website SA will prepare proposals. SA advised that the Village Hall Committee will shortly have a coffee morning to view the installation and to hear suggestions for possible uses of the website. SA was appointed co-ordinator.
  8. History Day. LS asked members to identify those people in the village who may have access to historical records, photographs etc. It was suggested that we should try and locate a copy of Frank Latham’s book ‘Tiverton, a History’ RC asked TK if she could visit the City and County Records Office in Chester to see if they have a copy. TK agreed to do so. SA agreed to do the history of the village hall. TK suggested that the children of the village look into the history of their favourite area of the village. LS asked each member to nominate a resident with knowledge of particular historical aspects of the village to participate in making up the exhibits. DM offered to ask Jean Green. LS will ask Brenda Clays if she can help. Bill Povall to be asked about the Shropshire Union Canal history. The date for History Day is to be decided but will probably be in late April 2004.
  9. Publicity. LS will ensure that the Chester Chronicle is provided with press releases at the appropriate times.
  10. Initial contact with local groups/key organisations. It was agreed to leave this for the being.
  11. Date and time of next meeting. Wednesday December 17 2003 @7.30pm in the Village Hall.
  12. Any other business. There was no other business.

 

 

 Derek Marshall Secretary November 26 2003